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The Easiest CRM for Agencies: Launch Your Sales System in Minutes with ClosingDealz

| ClosingDealz Team
4 minute read

Table of Contents

Are you running an agency on spreadsheets, scattered notes, and a dozen tools? It’s time to simplify and scale fast.

ClosingDealz is more than a CRM, it’s your agency’s control center. Here’s how to set it up in minutes and launch a powerful, organized sales machine.

Why This Matters

  • You’ll stop juggling tools, tasks, and tabs
  • You’ll gain visibility into every deal and lead
  • You’ll build a repeatable, scalable system
  • You’ll focus on closing clients. not admin headaches

Step 1: Create Your Free Workspace

  • Sign up at app.closingdealz.io/auth/register
  • Add your name, agency, email, and password, or sign in with Google
  • You’ll land in your new workspace: a centralized hub for leads, deals, and activity

Step 2: Build Your Perfect Dashboard

Tailor it to your needs:

  • My Close Rate – See your win percentage
  • Team Leaderboard – Track your team’s performance
  • Upcoming Activities – Never miss follow-ups
  • Pipeline Charts – Pull insights across key metrics

Mix and match widgets to create your ideal command center.

Step 3: Import and Organize Leads

  • Navigate to Leads
  • Upload a CSV or Excel sheet
  • Map fields with smart suggestions
  • Clean duplicates and tag leads based on interest or source

Your leads are now structured and ready for action.

Step 4: Design Your Sales Pipeline

Head to Settings → Pipeline and configure:

  1. New Deal
  2. Qualified
  3. Proposal
  4. Negotiation
  5. Closed

Use Kanban for easy drag-and-drop or List view for in-depth organization. Every deal links back to the lead, contact, and tasks.

Step 5: Connect Calendar & Meetings

Under Settings → Integrations, connect:

  • Google Calendar – Auto-syncs events into tasks and activities
  • Google Meet – Adds video links to your bookings
  • Calendly – Generates leads and deals from scheduled meetings (even on the free plan!)

Everything is unified – no more scattered scheduling.

Step 6: Add Lead Capture Forms

Go to Lead Gen Forms:

  • Create branded forms with your logo and colors
  • Customize fields and embed them on your site
  • Each submission creates a tagged lead in your CRM

Leads land in the right flow – no manual entry needed.

Step 7: Monitor Your Progress

Open the Analytics tab to track:

  • Pipeline performance and deal stages
  • Conversion rates and time-to-close
  • Form engagement and attribution
  • Team activity and leaderboard stats
  • Revenue lost vs. revenue won

Real-time insights help you steer your agency with clarity.

Step 8: Activate Automation

Built-in automation means less grunt work:

  • Activities Calendar – Track all follow-ups
  • Email Warm-Up (coming soon) – Boost email deliverability
  • Automated Sequences (coming soon) – Scale outreach
  • Lead Database Tools (coming soon) – Enrich and qualify leads with AI

Set it once and let the system run itself.

Bonus: Integrate via API

Developers can push leads, deals, and contacts directly using our API. Grab your key in Settings → Developer, no dev team needed.

Welcome to Your Sales Machine

In under an hour (seriously), you’ll have a system that:

  • Centralizes all leads, deals, and activity
  • Tracks deal progress and conversion metrics
  • Automates follow-ups and organization
  • Gives you a single source of truth for growing your agency

ClosingDealz turns chaos into clarity – perfect for agencies ready to scale without the complexity.

Get started now and transform your agency today.

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